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Tender Notice for AV System Revamp Project

Reference No.:



Procuring Department:

Information Technology


Project Name:

AV System Revamp Project


Scope of Service:

To revamp and modernize the Institute’s AV (audio visual) system to provide long-term fixes to existing issues, improve user experience, and enhance features to ease the operation.


Collection of Project Tender Documents and Conditions:

Attention: Mr. Anthony Wong, Associate IT Director

Hong Kong Institute of Certified Public Accountants

37/F, Wu Chung House,

213 Queen's Road East,

Wan Chai, Hong Kong




Company who wish to collect the tender documents shall indicate their interest with contact details by email to the above contact person of the HKICPA. Company will receive the Non-Disclosure Agreement (NDA) and should forward the scanned copy of signed NDA by email to the above contact person of the HKICPA. Upon receiving the email with NDA in scanned copies, the tender documents will be given to the company representative after the tender briefing session that is planned on 4th January, 2019.


Company should also send the hard copy of signed Non-Disclosure Agreement (NDA) by post to the above contact person of the HKICPA. 


Closing Date & Time:

Date: 11th January, 2019 (Friday)

Hong Kong Time: 12:00pm noon


In event of a typhoon signal No. 8 or above or rainstorm black warning is issued on the closing date before the closing time, the tender closing time will be postponed to the same time on the first working day immediately after the signal or warning is lowered.


Submission of Tender:

Company's proposal should be sent to the following address, before the closing date/time. Late submission will not be accepted. All proposals and documents should be submitted in sealed envelopes. The technical proposal and fee proposal have to be submitted in two separated envelopes, each envelops should have one printed copy and one softcopy in USB. Non-sealed tender bids submitted by email or any other means will not be accepted.


Attention: Ms. Vivian Sun, Procurement Manager

37th Floor, Wu Chung House,

213 Queen’s Road East,

Wanchai, Hong Kong 


Consulting firm must meet these minimum requirements:

  1. Minimum 5 years presence in Hong Kong;
  2. At least 5 years of experience in providing AV solutions;
  3. Reference case of similar projects done in Hong Kong.


Any information or communications between the company and HKICPA in connection with the AV System Revamp project are private and confidential. Company shall not disclose the same to a third party without prior written consent by HKICPA. 


HKICPA reserves the right not to appoint any company to undertake the project. The lowest fee bid may not necessarily be accepted as the successful bid. HKICPA is not responsible for any cost incurred by company in the preparation of the tender and in responding to this notice. HKICPA reserves the right to change or cancel this notice without prior notice or liability to any parties. Company will be deemed to have accepted these conditions if submitting proposal to HKICPA.